Operations Coordinator

Company: JP Mohler LLC
Location: Springfield
Posted on: February 15, 2025

Job Description:

Welcome to our team at JP Mohler! We are a forward-thinking company on an exciting journey, looking for an Operations Coordinator to take charge of project processes and deliver administrative support to strengthen our thriving organization. This position presents a unique opportunity to join a team dedicated to growth, innovation, and long-term success. If you are a results-driven, organized strategic planner with a track record of success, we invite you to join us in this fulfilling role where we aim to simplify tax reductions for clients!



Join us at JP Mohler, where we are committed to assisting clients in lowering their tax burdens. As the Operations Coordinator, you will play a crucial role in guiding both clients and yourself through a seamless and supportive process, leveraging innovative and automated procedures whenever feasible to streamline operations.



Your responsibilities will involve reaching out to clients to gather essential data required for project advancement. You will then carefully review these materials, extract necessary figures to uncover potential tax savings, document your discoveries according to our established protocols, submit everything to the relevant agency, and keep the client updated on their application status. Your duties extend beyond this initial phase!



You will maintain open lines of communication with both the client and the agency, providing regular updates and follow-ups to ensure a smooth process until we secure those tax savings, the client successfully receives their funds, settles their service fees, and is satisfied with the outcome. Alongside these critical tasks, you will also manage various administrative functions to uphold operational efficiency.



This includes handling emails, fielding phone calls, and delivering top-notch customer service; all while efficiently prioritizing and managing tasks through our systems. We invite you to be a part of our team and contribute to making a tangible impact for clients!

Responsibilities:
--- Coordinate tasks, projects, and communication daily within our established system.
--- Prepare and send professional and accurate correspondence to both internal and external contacts.
--- Utilize the ERP system daily for progress tracking and data entry when necessary.
--- Maintain accurate record-keeping to ensure up-to-date information.
--- Analyze data to identify trends for process improvement.
--- Investigate and address any data discrepancies promptly.
--- Follow up persistently and timely with various agencies for updates, effectively communicating them to clients.
--- Occasionally travel to client offices within driving distance, with expenses covered.
--- Support the Chief Operations Officer as required.
--- Perform various administrative tasks daily and as needed to adapt to changing needs and evolving processes.

Qualifications:
--- 2+ years of relevant experience in an administrative or similar role is preferred, although not mandatory.
--- A high school diploma is required; higher education is not necessary.
--- Strong written and verbal communication skills are essential for internal and external interactions.
--- Must excel in a dynamic role where all tasks are equally important.
--- Proven ability to problem-solve and provide solutions when faced with challenges.
--- Self-motivated with the capacity to work autonomously or collaboratively.
--- Actively participate in team meetings to enhance processes and foster innovation.
--- Demonstrate empathy towards customers and their needs.
--- Proficient in Microsoft Office Suite.
--- Availability to work a Full-Time schedule, Monday through Friday from 8:30 AM to 5:30 PM, with a one-hour lunch break.

About Company:
JP Mohler LLC is a small business in Springfield, OH. Conveniently situated in close proximity to major cities such as Columbus (43 miles), Dayton (23 miles), Beavercreek (29 miles), and nearby locations including Bellefontaine, East Liberty, West Jefferson, Huber Heights, and more.

JP Mohler LLC is dedicated to becoming a leading expert in tax reduction services for businesses. Our dynamic and growth-focused company is on an exhilarating path to solidifying its presence in the industry. With a strong commitment to innovation and long-term success, we aim to streamline the tax reduction process for our valued clients.

Keywords: JP Mohler LLC, Springfield , Operations Coordinator, Other , Springfield, Ohio